Chapter Billing Made Simple
Stop chasing payments. OfficialsBooks centralizes your chapter's invoicing, integrates with Arbiter, and gets your officials paid faster.
Sound Familiar?
Managing a sports officiating chapter shouldn't mean drowning in spreadsheets and payment chaos.
Every Official Submits Their Own Paysheet
Schools receive 2-4 separate invoices per game. Officials wait weeks to get paid. Nobody knows who owes what.
Manual Data Entry From Arbiter
Copying game details, fees, and travel manually into spreadsheets or invoicing software. Hours wasted every week.
Chasing Down Payments
Which schools paid? Which invoices are outstanding? Is that payment for game 1234 or 5678? The guessing game never ends.
One Invoice. One Payment. Done.
OfficialsBooks consolidates all officials on a single invoice per venue per date. Schools pay once, you distribute to officials.
Centralized Chapter Invoicing
- One invoice per venue per date - 8 games, 5 umpires, 1 invoice
- Automatic fee calculation - game fees, travel tiers, portal-to-portal mileage
- Professional PDF invoices - branded with your chapter logo
- Direct pay or chapter pay - flexible payment models
Arbiter Integration
- Import games directly - no more manual data entry
- Auto-match officials - link Arbiter names to your roster
- Sync game notes - import notes for invoice attachments
- Track ArbiterPay - monitor payment status automatically
AI-Powered Insights
MCP integration with popular AI tools
Connect OfficialsBooks to Claude, ChatGPT, and other AI assistants via the Model Context Protocol (MCP). Ask natural language questions about your chapter's data.
- Works with Claude, ChatGPT, and more
- Natural language queries
- Secure read-only access to your data
How It Works
From Arbiter to paid in three simple steps.
Import Games
Connect to Arbiter and import your games with one click. Officials, venues, and fees are automatically populated.
Generate Invoices
Select games and generate professional invoices. All officials on one invoice, all fees calculated automatically.
Get Paid
Send invoices via email. Track payments. Distribute to officials. No more chasing, no more spreadsheets.
Simple, Transparent Pricing
Start free as an official. Upgrade when your chapter or organization is ready.
Umpire
For solo officials
- Self-Service Portal
- View game assignments
- Track earnings
- Schedule C expense tracking
Recreation
Youth sports (4U-14U)
- Basic invoicing
- Game management
- Official assignments
- Email support
Chapter Finance
Keep your scheduler. Upgrade your billing.
- No seat limits
- Arbiter/DragonFly/Reftown integration
- Centralized invoicing
- Travel fee calculation
- Payment tracking
- AI Integration (read-only)
All-in-One
Schedule, assign, and bill in one place.
- Native game scheduling
- Assignment engine
- Availability management
- Centralized invoicing
- AI Integration (full control)
- Eliminate 3rd-party fees
100+ officials? Let's talk.
Contact UsPay Officials Directly
Distribute payments to officials through the platform. Minimal processing fees.
Contact Us for PricingLifetime Membership
Help us build the solution and lock in your pricing forever. Limited spots available for founding members.
Contact Us About Lifetime Access"OfficialsBooks transformed how we manage billing. What used to take hours of spreadsheet work now takes minutes. Our schools love getting one clean invoice instead of a pile of paysheets."
Official Self-Service Portal
Officials get their own mobile-friendly dashboard to view assignments, track earnings, and manage expenses for tax season.
- View upcoming and past games
- Track earnings and payment status
- Schedule C expense tracking
Mobile dashboard preview coming soon
Ready to Simplify Your Chapter Billing?
Join chapters who've already streamlined their invoicing. Get started free and see the difference centralized billing makes.